Information procedure applicable to employees in connection with the entry into force on October 24, 2020 of the Regulation of the Council of Ministers amending the regulation on the establishment of certain restrictions, orders and bans in connection with the occurrence of an epidemic (Journal of Laws of October 23, 2020, item 1871).
1. Documenting quarantine and isolation for sickness and care benefits
1) Information on quarantine or isolation is necessary for the payment of sickness and care benefits.
2) Persons referred by the Sate Sanitary Inspectorate to quarantine are entitled to sickness benefits - remuneration for the duration of the illness financed by the employer or a sickness benefit. This applies to people covered by sickness insurance.
3) Benefits are also available to the insured persons who have been subject to isolation, including home isolation.
2. Data on quarantine and isolation for the payment of sickness benefits provided by ZUS
1) From October 24, 2020, the basis for the payment of sickness benefits to a person subject to quarantine or home isolation is the information on quarantine or isolation at home, which ZUS makes available to the employer on the PUE ZUS portal.
2) The insured person also has access to information about quarantine or isolation on his / her profile at PUE ZUS.
3) The data concerns people whose quarantine or isolation lasted from 22 October or will start after that date.
3. Sickness benefit paid by the employer
1) Quarantine or isolation information, which will be in the Payer panel under [Quarantine, Home Isolation], will be sufficient to pay out the benefit.
2) If it happens that an insured person is in quarantine or home isolation and the employer's profile on PUE ZUS does not show the relevant data about his/her situation, the insured person should, within 3 working days from the date of the end of the mandatory quarantine or home isolation, submit a written statement to the payer of contributions. In a statement, the person should confirm that he/she has undergone compulsory quarantine or home isolation. Such a statement is the basis for the payment of sickness benefits by the benefit payer, after confirming the information contained in the statement with the State Sanitary Inspection.
3) The basis for the payment of sickness benefits is information from the system of a person who has been quarantined or under home isolation and who applies for payment of sickness benefits, therefore he/she does not have to submit a paper sanitary decision to his/her employer. The person in question does not need to have sick leave due to being in home isolation. However, he/she should remember to inform her employer of the reason for absence from work. This information can be provided by phone or e-mail.
4) The immediate superior should inform the Payroll Section by sending information to the address akp@adm.p.lodz.pl about the fact that the employee is in quarantine or in home isolation in order to control entries in the ZUS IT system.
4. Quarantined persons as household members of persons infected with coronavirus - sickness benefits
1) From November 3, 2020, a person who lives or runs a joint household with a person infected with the SARS-CoV-2 virus is obliged to undergo quarantine. Such quarantine begins on the day the infected person tests positive and ends 7 days after the isolation of the infected person is completed.
2) In the case specified in point 1) the sanitary inspection body does not issue a decision. The basis for the payment of sickness benefits (sick pay, sickness benefit) is the declaration of the need to undergo quarantine submitted by the insured person.
3) The declaration should contain:
a) name and surname of the insured,
b) PESEL number of the insured, if he/she has one,
c) information on the date of commencement of compulsory quarantine and the date of its completion,
d) data on a person living with the insured person or running a joint household with SARS-CoV-2 infection, i.e. name and surname, PESEL number, if any, date of commencement of compulsory quarantine or isolation at home and the date it ends,
e) signature of the insured person.
The model statement is attached as Appendix 1 to this announcement.
4) The employer may apply to the State Sanitary Inspection for confirmation of the information contained in the statement.
5. A child or another family member in quarantine - care allowance
1) The insured person may apply for a care allowance if he or she cares for persons staying in quarantine or under isolation at home:
a) a child up to 14 years of age,
b) a child with a certificate of significant disability or a certificate of disability, including the following indications: the need for permanent or long-term care or assistance of another person due to the significantly limited possibility of independent existence and the need for constant daily participation of the child's guardian in the process of its treatment, rehabilitation and education until the age of 18,
c) another family member.
2) Quarantine or isolation of a child or other family member is treated as a disease of the child or other family member.
3) From October 24, 2020, the basis for the payment of care allowance is the insured's declaration of the need to care for a child or family member staying in quarantine or isolation at home and a completed form Z-15A / Z-15B
4) The declaration should contain:
a) name and surname of the insured,
b) PESEL number of the insured, if he/she has one,
c) details of a child or other family member under guardianship who undergoes compulsory quarantine or isolation at home: name and surname, PESEL number, if any,
d) the date on which compulsory quarantine or isolation in home conditions begins and the date it ends,
e) signature of the insured person.
The model declaration is attached as Appendix 2 to this announcement.
5) The declaration should be accompanied by a completed form Z-15A or Z-15B.
6) The employer may apply to the body of the State Sanitary Inspection for confirmation of the information contained in the declaration and the form Z-15A, Z-15B.
6. Referral by the employer to carry out remote work
1) If the employee performs remote work, he/she will not be entitled to sickness benefit (in the amount of 80% of the base salary). However, the employee will be entitled to 100% remuneration for the work performed.
2) Information on referring an employee to work remotely (Appendix 3), the immediate superior should immediately forward to the address of the Payroll Section akp@adm.p.lodz.pl