I introduce the following rules of conduct for employees, students and doctoral students of Lodz University of Technology in the case of suspected or confirmed SARS-CoV-2 infection:
Chapter 1
Definitions
§ 1
For the purpose of this announcement, the following definitions are introduced:
1) immediate supervisor – in the case of an employee – the Rector/Dean/Director/Head of the organisational unit of Lodz University of Technology, and in the case of a student/doctoral student- the relevant Vice-Dean for Student Affairs;
2) Vice-Dean for Student Affairs – Vice-Dean for Student Affairs, Head of College for college students; Head of the Interdisciplinary Doctoral School of Lodz University of Technology for doctoral students of the Interdisciplinary Doctoral School of Lodz University of Technology and Head of Doctoral Studies for participants of doctoral studies;
3) close contact with a person infected with the SARS-CoV-2 virus:
a) being in close proximity (face-to-face) with a sick person, at a distance of less than 2 m, for more than 15 minutes,
b) direct physical contact with a person infected with the SARS-CoV-2 virus, such as shaking hands,
c) direct, unprotected contact with the secretions of a person with COVID-19, e.g. touching a used handkerchief, exposure to the cough of a sick person,
d) being in the same room as the person with COVID-19 for at least 15 minutes, e.g. lecture room, conference room, office work area;
4) close contact person – a person who has had a close contact with a person infected with SARS-CoV-2 virus within 3 days preceding the day of ordering a test for SARS-CoV-2 virus in an infected person;
5) quarantine – seclusion of a healthy person who has been exposed to infection with SARS-CoV-2 virus, which is imposed by authorised bodies (State Sanitary Inspectorate);
6) home isolation – seclusion of a person who has tested positive for the SARS-CoV-2 virus , imposed by authorised bodies (State Sanitary Inspectorate);
7) self-isolation in a home environment – self-isolation of a person at home due to symptoms of SARS-CoV-2 infection, as a result of an order given by an immediate supervisor. Self-isolation in a home environment takes place between the time of receipt of the order given by the immediate supervisor and the time of referral/registration for the SARS-CoV-2 virus test;
8) remote work – performance of work specified in the employment contract outside the place of its regular performance, e.g. at home;
9) learning with the use of distance learning methods and techniques – learning with the use of infrastructure and software providing synchronous and asynchronous interactions between students and lecturers;
10) self-observation – self-observation of health for possible symptoms of SARS-CoV-2 infection by persons in close contact with persons not quarantined by the health services.
Chapter 2
NON-ACADEMIC STAFF MEMBERS
§ 2
Employee with symptoms of SARS-CoV-2 infection
1. An employee who develops symptoms of SARS-CoV-2 infection should immediately do the following:
1) inform the immediate supervisor, if possible without contact (by telephone or email), of the suspected virus infection;
2) contact your general practitioner withing 24 hours at the latest to arrange a medical consultation/visit/or register for a SARS-CoV-2 test via the following portal: https://www.gov.pl/web/gov/zapisz-sie-na-test-na-koronawirusa.
2. The employee’s immediate supervisor, should immediately do the following:
1) instruct the employee to contact a doctor as soon as possible (within 24 hours at the latest) to make an appointment and attend a medical consultation/visit and/or to self-register for a SARS-CoV-2 test through the portal: https://www.gov.pl/web/gov/zapisz-sie-na-test-na-koronawirusa;
2) instruct the employee to self-isolate in a home environment and to keep contact to a minimum (domestic);
3) instruct the employee to work remotely if the employee’s state of health and the nature of the work permits.
3. The employee referred for self-isolation in a home environment during the period from the onset of symptoms of infection with the SARS-CoV-2 virus until referral for testing will be entitled to full renumeration.
§ 3
Employee referred for testing for SARS-CoV-2 infection
1. An employee who has been referred for a SARS-CoV-2 virus test should immediately do the following:
1) inform their immediate supervisor by telephone and/or email of the SARS-CoV-2 test ordered;
2) provide their immediate supervisor with information on persons in close contact at Lodz University Technology with whom they have had contact during the
3 days preceding the day on which the test was ordered;
3) test for SARS-CoV-2 virus;
4) stay at home until the test result is received (during the period from referral to the test until the test result is received, the employee is placed in quarantine by the health services);
5) may apply to their immediate supervisor for permission to work remotely.
2. The employee’s immediate supervisor should immediately:
1) instruct the employee to work remotely if the employee has requested it and if the employee’s state of health and the nature of the work permits it;
2) establish a list of employees/students/doctoral students of Lodz University of Technology who are the employee’s close contact persons (the list should include names, surnames, contact telephone numbers of the persons indicated).
3. An employee referred for a SARS-CoV-2 virus test during the period from the time of referral to the test until the test result is received is entitled to remuneration in accordance with the rules for the payment of sickness benefits, and in the case of remote work during this period the employee is entitled to full remuneration.
§ 4
Employee who tested positive for SARS-CoV-2 virus
1. An employee who tested positive for SARS-CoV-2 should:
1) inform immediately their immediate supervisor by telephone and/or email;
2) follow the instructions of doctors and the health services;
3) if their state of health and the nature of the work permits, while in home isolation they may work remotely at their request and with the approval of their immediate supervisor (in this case the employee is entitled to full remuneration during the period of remote work).
2. An employee who is referred to home isolation by the health services and whose state of health or the nature of the work precludes the possibility of remote work is entitled to remuneration in accordance with the rules on sickness benefits during the home isolation period.
3. The employee’s immediate supervisor should do the following:
1) immediately inform the Crisis Management Unit of Lodz University of Technology about a positive test result for SARS-CoV-2 virus in the employee referred to in section 1 to the email address office.vrector.students@adm.p.lodz.pl;
2) immediately inform the immediate supervisors of the persons on the list referred to in § 3 section 2 point 2 of this announcement that they have had close contact with a person who has tested positive for SARS-CoV-2 virus and should follow the guidelines set out in Chapter 5 of this announcement;
3) issue a decision on the remote provision of work during home isolation if the employee has submitted such a request;
4) within 3 working days of the employee’s return to work, provide information on how the employee performed work during the quarantine and home isolation period to the Analysis and Accounts Section of Lodz University of Technology at akp@adm.p.lodz.pl (the information should be provided by sending the completed form attached to this announcement). The information should not be submitted if the employee did not work during the full period of quarantine and home isolation.
§ 5
Employee who tested negative for SARS-CoV-2 virus
1. An employee who tested negative for SARS-CoV-2 should:
1) inform immediately their immediate supervisor by telephone and/or email;
2) return to work under current rules.
2. The employee’s immediate supervisor should, within 3 days of the employee’s return to work, provide information on how the employee performed work during the quarantine period (from the date of the referral for the SARS-CoV-2 test to the time of receipt of the result of the test) to the Analysis and Accounts Section at akp@adm.p.lodz.pl (the information should be provided by sending the completed form attached to this announcement). The information should not be provided if the employee did not work during the full quarantine period.
§ 6
Employees instructed to work remotely are required to prepare a daily report of their activities in accordance with the responsibilities of their position and send it to their immediate supervisor by the university email.
§ 7
Employee as a close contact person
1. A person in close contact with a person infected with the SARS-CoV-2 virus should immediately perform the actions specified in §19 section 1 of this announcement.
2. The immediate supervisor of a person in close contact with a person infected with the SARS-CoV-2 virus should immediately perform the actions specified in § 20 section 1 of this announcement.
Further part in the appendix.